Information and Records Officer (IRO)  – SharePoint Migration

Hours: 37.5 hours per week

Fixed term contract of 2 years (x 1 vacancy)

The General Medical Council (GMC) works to improve medical education and practice nationwide. The main purpose of this diverse and challenging post will be to provide support to the delivery of a new Electronic document and records management system (EDRMS) on SharePoint. Detailed data analysis, data mapping and administrative support during the GMC’s SharePoint EDRMS migration project is essential.

Your role will be to help create a secure and user-friendly service for the whole organisation, by working with staff to understand which information to migrate and how it needs to be structured. Essentially, you will be the bridge between technical development and the people who access and save documents to our EDRMS every day. The role provides the perfect working environment to enhance technical skills, particularly on Microsoft 365 and Information and Records Management best practice.

Supporting our talented team in Manchester, your main responsibilities will be:

•   Conducting data analysis, attend SharePoint integration workshops and collate feedback from attendees.
• Contributing to the design and creation of the new SharePoint EDRMS and its launch and integration within the GMC will also be an important element of the position.
• Liaising and developing effective relationships with colleagues will be paramount to ensure the successful running and delivery of the project.
• The IRO will assist with updating and maintaining the guidance and tools to support the organisation in effective and efficient management of its records and information. 
• Supporting the records management practices within a SharePoint environment, including retention reporting, access control management and naming conventions. All contributing to the overall vision of delivering and maintaining a sustainable EDRMS System within SharePoint.

To succeed in this role, you must have first-class communication skills, be able to demonstrate excellent attention to detail and be confident in supporting workshops. It will be essential to enter this role with previous information and records management experience and technical proficiency with SharePoint and all aspects of Microsoft Office 365 will be highly beneficial. As the work will involve handing sensitive and confidential material, the applicant must be discreet and have good working knowledge of Data Protection/GDPR.

37.5 hours a week, between 8:00 to 17:00, Monday to Friday. Hybrid working with at least one day in the office a week. However, in certain sprints we have been in the office 3 days, which is the maximum number of days per week we would be office based. Occasional travel to other offices may be required.

 We support a range of flexible working options. Flexible working requests will be considered in line with the policy.

You can find more detail on the tasks you will undertake, and the essential skills required for the role, in the job description.

Apply today and kick start your career with us!

How to apply for the role

Please submit a CV and a cover letter which demonstrates your reason for applying and a summary of how you can meet the essential criteria listed in the job description. Ensure you have anonymised your CV and covering letter before submitting your application. Please refer to the CV application form guidance.

We will assess the information you provide against the skills required for the role and let you know whether you will progress to the next stage of the recruitment process.

If you do not provide all the above, we will not be able to progress your application.

Pools

We will also create a pool of appointable IRO’s talent so that we can recruit to future roles quickly to meet the GMC's project business needs. If you meet the standard for the appointment, but you are not offered a role in the first instance, you will join the Project Officer pool for six months. If further roles from across directorates become available, we will use the appointable pool from this campaign if applicable.

GMC Benefits – Why work for us

• 30 days holiday with the option to buy and sell more
• A generous employer pension contribution of 15%
• Access to a range of learning and development opportunities designed to support your ongoing progression
• Flexible working patterns
• Attractive salary that’s reviewed annually
• Discounts at 100s of high street and online stores
• Discounted gym membership
• Private medical insurance
• Employee assistance programme
• Cycle to work scheme for those wanting a greener commute
• Bike lockers and shower facilities

The GMC values diversity and has made a public commitment to processes and procedures that are fair, objective, transparent and free from discrimination. We are also committed to the Disability Confident employer scheme and support the requirements of the Disability Confident interview scheme. If you have a disability and meet the cut-off mark for the essential criteria for this role as outlined in the person specification document, you will be offered an interview.